Development Coordinator

Position Summary

The Development Coordinator role is designed to perform administrative duties related to fundraising, communications and events. Gaining firsthand experience in non-profit fundraising and relationship management, as well as donor and grant research and tracking. This role is entry-level and will serve as the catalyst for a successful career in non-profit fundraising and relationship management for the right candidate.

As a key member of our development team, you will liaise with everyone in the department to understand their role and how it all comes together; this work is fun, creative, fulfilling and challenging.

Primary responsibilities will be a combination of the following (but not all at once!)

Communications Support

  • Cold calling GVFB members to schedule interviews with our Communications Officer;
  • Keeping track of scheduled interview dates;
  • Media management – reviewing photographs and raw files, making sure they are sorted, tagged and archived accordingly;
  • Tidying up our file system, creating organized structure and correct labels;
  • Create a logical system that works effectively and is easy to follow for all team members;
  • Assist with putting together presentations and create professional, branded templates;
  • Working with our graphic designer as required;
  • Basic editing skills to assist with producing videos would be advantageous.

Events Support

  • Assisting with event set up and coordination as required;
  • Data entry of resulting donations into Raiser’s Edge;
  • Research – i.e. private schools to reach out to in Vancouver, researching festivals;
  • Available to attend events – especially larger events.

Development Officer Support

  • Monthly donor reactivations – updating new information as required;
  • Locating member files and exporting information;
  • Benchmark recovery rates;
  • Point person for inbound calls relevant to the development team, assigning levels of urgency;
  • Inquiries and responding to voicemails;
  • Opening all direct mail received to include handling cash, cheques, credit card donations;
  • Update address changes for our donors;
  • Regular interaction with our finance department;
  • Coding and centralizing the invoices;
  • Gain a strong understanding of Raiser’s Edge donor database.

Chief Development Officer Support

  • Provide administrative support with meeting set up, expenses, PowerPoint presentations for donors, Board reporting
  • Development Team Agenda set up, tracking, action follow-up
  • Research on various topics (i.e. naming opportunities for major donors)

Desired skills and experience

  • Strong attention to detail, excellent organizational skills and demonstrated ability to manage competing priorities under time sensitive deadlines;
  • Demonstrated ability to build and maintain internal and external relationships, work in a team environment, and build trust;
  • Ability to maintain a high level of confidentiality;
  • Proven ability to develop processes to streamline, automate, and build efficiencies with technological tools;
  • Knowledge of fundraising software, Raiser’s Edge preferred;
  • Highly skilled in all aspects of Microsoft Office;
  • Excellent communication, interpersonal and customer relations skills;
  • Sense of humour, honesty, compassion;
  • A flexible and collaborative, pro active work ethic;
  • Self-starter, organized, and be able to work with minimal direction;
  • Commitment to the mission statement, core values and goals of the Greater Vancouver Food Bank.

How to Apply

Please indicate your interest by submitting your cover letter and resume to [email protected]

Applications will be treated in strict confidence.